Entomology Graduate Student Symposium

An opportunity for students to present their research and to see what their fellow students are working on

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EGSA Meeting Minutes

EGSA Meeting Information

Time: 5 PM
Day: 2nd Monday of every month (subject to change)
Location: Gardner Hall, Conference Room
Only held during the academic school year


Meeting Minutes



Date: 11 August 2015

First meeting for 2015-2016 academic year


TBD                      Welcome BBQ

August 22           Packapalooza

September 19    BugFest

September 25    EGSA Symposium 



Social                  4 Happy hours, 1 clean up, and 1 movie night since last EGSA meeting 

Treasury             Overall financial outlook is the same.

President            Will be pushing faculty to pay fees for all students beginning Fall 2015



Bugfest Sales Decision (Sophia, James) 

Selling at bugfest: Tshirts, onesies, koozies

o   No new tee designs, revisit in spring. We can do new colors for size fill-in

o   “Frass Happens”; “Everyday I’m shuffling” on the onesies

o   Koozies, one color print, Ent logo on one side and pun on the other.

- I mite be drunk – Getting Buzzed – (unless Ent logo must be solo)

- Need these designs soon – ready by 8/28 – submitted by 8/31

o   Selling price: tees - $20, onesies - $20, Koozies - $5


Packapalooza (Fallon) 

o   Need more volunteers! – showing bugs and engaging the public


EGSA Symposium (Katharine) 

o   NCES wants to contribute and speak – need times arranged (8:30-9?)

 o   Half day of talks and half day of posters

o   Potentially follow up with the Welcome BBQ after this event


Outreach Training (Kristi) 

o   Lesson plans and arthropod info sheets available soon

o   Training sessions will be provided this fall – dates TBD

o   UAB has pop-up tents for rent – or Gabe has one

o   Can we bring non-state-employee/ undergrads with us on undergrads? 


Forming Committees

Outreach, Symposium, Mike Duke, Social, Fundraising

o   Emails will follow - please sign up if you can help – Jobs can be delegated to different members of the committee to help spread the work load.

  o   Send Gabe Committee description and how many people you anticipate needing

- He will send a sign up and info sheet

 o   10 new students in department

 o   We need to schedule another clean-up!


Date: 14 September 2015


September 15- Greenway cleanup

Sept 17- Happy Hour

Sept 19- Bug Fest

Sept 25- EGSA Symposium, Welcome back BBQ


Social- greenway cleanup time! Happy hour this Thursday.



Faculty meeting- Welcome to our new students!/ENT remains a department/check with your advisor if you are paying your fees/Lightning talk symposium in the spring??(recruit)

Finances- multiple accounts, variable uses, but unsure of when money is actually going to be deposited in the general spending account. Tshirt expense will come out soon

Symposium- oral presentations(11 of 14) and posters(2, need more!). Social BBQ is from 5-8p (Dick Shelter near Lake Wheeler), main entrée provided, pot-luck side dishes and dessert. Beer provided. Need volunteers to help setup, tear down, and cook. Looking for some activities or outdoor games if anyone has something to share. Light trapping maybe?

Bug Swap- VA tech has extensive collection- may be interested in swapping some of ours for theirs! Problem=mostly tarantulas and cockroaches there, stick insects-bedbugs-cockroaches are our only breeding colonies and none are operated by EGSA.

Outreach info and needs- EGSA has a shelf in the 3rd floor computer lab(backroom). Please consider signing up to help spread out the responsibility. Could use help formatting more data sheets (stick insect is complete). Outreach training days will be on the books soon, consider attending if you are interested in doing outreach and simply aren’t comfortable yet. Anyone who signed up during the meeting, complete data sheets before Thursday!

UGSA funding sources, opportunities, and politics- different funding sources are available through UGSA and student body groups. Some funding available for just social events. Different support services are available as well, thesis assistance and voting on use of student fees.

ESGA constitution updates- review email from Gabe. Thanks to Fallon for reviewing this! Special meeting Monday Sept21(really quick) to ratify changes and get accredited for receiving funds!