Paperwork
Schedule - Ph.D. |
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| Paperwork
Schedule - Ph.D. |
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Required Action |
Deadline |
Who Initiates |
Submit to |
| Submit Graduate School application along with all supporting documents. | Click for deadlines. |
Prospective student | The Graduate School |
| Sign and return letter of offer sent by department head following admission. |
ASAP upon receipt |
Prospective student | Dr.
Harper (Department Head) |
| Upon arrival, fill out W-4, Selective Service, I-9, and Patent Agreement form, (see Pat Robertson in front office). | ASAP upon arrival at NCSU (before classes start) | Student | Pat
Bacheler (Front Office) |
| Visit International Student Office. | ASAP upon arrival at NCSU (before classes start) | International students only | |
| Complete residency requirements (but do not fill out residency requirement form until end of second semester; see "submit NC residency application" below). | IMPORTANT! Within the first 10 days of classes.
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Students who are U.S. Citizens or have permanent resident status with the U.S. Immigration and Naturalization Service | After completing these requirements, contact Erica Braman Cutchins (thesis_editor@ncsu.edu 515-4497) within the first 10 days of classes to ensure your application will be accepted |
| Students whose previous degree programs were not complete at the time of application are required to submit official transcripts showing degree(s) awarded and date(s). | Before the end of first semester of registration | Student | Joyce Taylor (Front Office) |
| Submit committee request form | Before end of second semester of coursework | Student and advisor | Joyce Taylor (Front Office) |
| Submit Plan of Work form | Before end of second semester of coursework | Student and advisor | Joyce Taylor (Front Office) |
| Submit annual Progress Report Form | May 31 of every year of enrollment | Student | Joyce Taylor (Front Office) |
| Submit North Carolina residency application. | IMPORTANT!
Between 14 and 75 days prior to the beginning of the student's third semester of classes. |
Student | Graduate School |
| Schedule preliminary exam ("request for approval to schedule doctoral oral examination" form) | At least 1 semester prior to your final oral exam. Request to schedule must be received at least 2 weeks prior to proposed exam date | Student | Joyce Taylor (Front Office) |
| Submit Diploma Order Request card (see Joyce Taylor in front office) | Before the end of the third week of classes in semester of expected graduation. If you fail to graduate on time, you must resubmit a Diploma Order Request Card the next semester. | Student | Joyce Taylor (Front Office) |
| Schedule final exam ("Request for Approval to Schedule Doctoral Oral Examination" form) | Semester of expected graduation, at least 3 weeks prior to proposed exam date. | Student | Joyce Taylor (Front Office) |
| Schedule final oral exam with committee members and Joyce Taylor | Semester of expected graduation, at least 3 weeks prior to proposed exam date. | Student | Joyce Taylor (Front Office) |
| Electronically submit draft of thesis/dissertation for review |
Within 24 hours of passing the final oral exam and getting the title page signed. |
Student | Erica Braman Cutchins thesis_editor@ncsu.edu 515-4497 |
| Submit thesis to The Graduate School | After final oral exam is successfully completed and have met with thesis editor. Must be submitted at least 4 weeks prior to last day of class in semester of graduation. | Student | The Graduate School |
| Schedule exit interview with Dr. Harper (Department Head) | Prior to end of final semester | Student | Pat Bacheler |
CELEBRATE!!! - you're done! |
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