Required Forms

Schedule of Required Documents

This Schedule in Grad Handbook Page 4.24 at Website

Required Forms/Actions*	When Required	Who Initiates
Complete, official transcripts from universities and colleges attended, including degrees and dates awarded.	Before the beginning of the first semester of enrollment.	Student is responsible for providing official transcripts to the Graduate School.
Signature of Patent Agreement	Before the end of the first semester of enrollment	Initiated by student and submitted to the Graduate School by the graduate program
Request for appointment of advisory committee (doctoral students only).	Before completion of one semester of course work or earlier.	Student meets with DGP and request is submitted to the Graduate School by the graduate program.
Proposed Plan of Graduate Work (doctoral students only)	After completion of 12 hours of required course work or earlier.	ated by student with Advisor and approved by DGP; submitted to the Graduate program. Graduate School responds with approval or declination within 10 working days of receipt.
Assignment of Graduate School Representative (doctoral students only)	After Plan of Graduate Work has been approved by the Graduate School	Appointed by the Graduate School.
Request to Schedule the Preliminary Oral Examination (doctoral students only)	After written preliminary exams have been completed but no later than one semester prior to final oral exam. Request must be received in Graduate School at least 5-10 working days prior to proposed exam date (see right).	Initiated by student and submitted to the Graduate School by the graduate program. The Graduate School responds in 5 working days if a Graduate School Representative (GSR) has already been assigned. If not, the Graduate School may take up to 10 working days to respond.
Report on Preliminary Oral Examination (doctoral students only)	Immediately after oral examination is completed	Submitted to the Graduate School by the graduate program within 5 working days of exam.
Diploma Order Request Card	By the end of the third week of classes of the semester in which the student plans to graduate	Initiated by student (cards available in departments and Graduate School Records Office).
Request to Schedule the Final Oral Examination (doctoral student only)	Must be received in Graduate School at least 5-10 working days prior to proposed exam date (see right), and no earlier than 4 calendar months after successful completion of preliminary exam.	Initiated by student and submitted to the Graduate School by the graduate program. The Graduate School responds in 5 working days if a GSR has already been assigned. If not, the Graduate School may take up to 10 working days to respond.
est for a Permit to Schedule the Master's Oral Examination (master's students only)	Must be received in the Graduate School at least 10 working days before the examination is scheduled.	Initiated by student and submitted to the Graduate School by the graduate program. The Graduate School may take up to 10 working days to respond to the request.
Report on Final oral Examination (master's or doctoral)	Immediately after final oral exam	Submitted to the Graduate School by the graduate program within 5 working days of exam.
Request for Option B Graduation Checkout (master's students in Option "B program only)	No later than 30 working days after the first day of the semester in which the student plans to graduate (7 working days after the first day of SSI for summer graduates)	Initiated by the student and submitted to the Graduate School by the Graduate program. The Graduate School may take up to 15 working days to respond to the request.
Submission of thesis or dissertation to Graduate School	Immediately after final examination is successfully completed and by the graduation deadline for the semester.	dent must schedule an appointment with the Thesis Editor of the Graduate School.

Required forms for grad school

Graduate School Forms and Sample Letters

PDF GARS Forms Below

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PDF GARS Forms		Description
	Patent PDF patent.pdf	Patent Agreement
	Department Checklist deptchek.pdf	Department Checklist
	Interinstitutional Members comappt.pdf	Interinstitutional Members, Technical Consultants, etc.
	Request Form extminor.pdf	External Minor Request Form
	Guidelines checklst.pdf	Guidelines for Processing Master's Oral Exam Schedule Permits
	Permit mrexam1.pdf	Permit to Schedule Master's Oral Exam
	Report Form mrexam1.pdf	Master's Oral Exam Report Form
	Request Form drexamre.pdf	Doctoral Oral Exam Request Form
	Checkout Form optionb.pdf	Option B Graduation Checkout Form
	Template Form dpowform.pdf	Doctoral POW Template Form
	Template Form mpow.pdf	Master's POW Template Form

Graduate Student Travel Forms (funding information) - UGSA

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